Get paid
Learn how to get paid on Scholars.
On Scholars, if you have an active contract and you are actively working on one of our jobs, you'll be paid by the hour, weekly.
What are the steps I must take to get paid?
Set up your banking information
You must set up your banking information, so we know where to pay you.
You will not be able to accept a job offer if you have not set up your banking information.
Follow the steps outlined in this page to learn how to do so:
Set up your banking informationSet up your tax information
Complete any required tax form before accepting a job offer.
Follow the steps outlined in this page to learn how to do so:
Set up your tax informationReceive and accept a job offer from Scholars
If you have applied to jobs, you may then receive an offer. Accept the offer.
Learn how to accept job offers here:
Accept or reject a job offerTrack your time as you work on the job
Tracking your time is mandatory to get paid on Scholars, and it is your responsibility to do so correctly. Learn how to track your time here:
Track the time spent on a jobSend your weekly timesheet at the end of the week
When you are done for the week, you must send your timesheet detailing how long you have worked that week and what you worked on. This is mandatory to get paid, and a human will review and verify your timesheet.
On Scholars, this only takes a few clicks. Learn how do create and send your timesheet to review here:
Send a timesheetTrack your payments
If your timesheet is approved, you will be paid for it. You can keep track of your payments from the Payments tab, which you can access from the left-hand side menu.
Review job and invoice details
In the Payments tab, click a job name to open the related job details in a new browser tab. This lets you review the job while keeping your payments page open.
Click an invoice number to open its details, including the payment provider, line items, approval information, and related timesheets.
The Timesheet Weeks column shows the work period covered by a timesheet payment. Payments created manually are not tied to a timesheet week and show a dash in this column.
Understand payment statuses
Payments can show different statuses as they move through review and processing. You can hover over or open a payment status to see what it means.
Waiting for minimum amount
Your invoice is approved, but the total does not yet cover the payout route minimum and transaction fees. Additional approved invoices can be processed together once the combined amount meets this threshold.
Waiting for processing
Finance has not yet started processing the invoice. You do not need to do anything at this stage.
Processing
The invoice was approved and payment is being processed.
Processed
The payment has been sent, but your bank may need additional time to deliver it.
Failed
Processing failed. Review your payment details or contact support.
Returned
The payment was returned. Review your payment details or contact support.
Check the estimated delivery date
When the payment provider shares an estimated delivery date, Scholars shows it in the payment table so you can see when the payment is expected to arrive.
Receive invoice updates by email
Scholars emails you when an invoice is created, approved and sent for processing, or cancelled. Those emails include invoice details and link back to the Payments page.
Expense reimbursements
If your job allows expenses, submit receipts from My Expenses. An approved expense creates a reimbursement invoice that you can follow from Payments. Expense approval and payment processing are separate steps. See Submit an expense.
Receiving payments in USD
If your local currency is not USD and you want to receive payments in USD, see Can I receive payments in USD if my local currency is different?.
How do I download my invoices?
If your job uses Trolley, you can download your invoices as PDFs from your profile.
Go to Profile > Payouts & Verification.
Under Trolley, click Update payment & tax details.
In Recent Payments, find the payment you need and click View & Download PDF to open and download its invoice.
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